Cloud ERP Solutions: Soap and Lotion Manufacturer

Cloud ERP Solutions

Cloud ERP solutions are all the rage in the market right now. A cloud ERP solution is an enterprise resource planning system (ERP) based on the cloud of a vendor rather than on-premise. This allows the users/businesses the flexibility of being able to access and do businesses from anywhere and to be tied up.

Why Versa Cloud ERP?

Versa Cloud ERP is the best ERP for inventory-heavy businesses and offers an intelligent and affordable solution for complex businesses. Versa allows a business to manage functions like Financials, Inventory, and Production with ease.

Versa Cloud ERP solution for Soap and Lotion Manufacturer

The first accounting system for the business was Quicken. That was in the late 1980s. That was followed by an upgrade to the original DOS-based version of QuickBooks. Then Windows-based QuickBooks Pro in 2005, and finally QuickBooks Enterprise in 2012, a change they made so they could stop using spreadsheets for inventory management. Spreadsheets and a custom-built software system were still used for manufacturing.

Simultaneously with the move to QuickBooks Enterprise, the business also realized they needed to put the business online. To do that they had a custom e-commerce site built. Those were still early days and off-the-shelf e-commerce platforms like Shopify and Magento were unavailable. Still, despite these improvements, a lot of work had to be done manually. Orders from the e-commerce site had to be typed manually into the QuickBooks system. Product names, numbers, details, and pricing had to be maintained in the e-commerce system and QuickBooks.

Manufacturing costs were not easily tracked. Information was inconsistent and incomplete. The business quickly reached a point where it was no longer possible to grow without a change in the business system. The main requirements of the new business system centered around:

• eliminating as many manual processes
• eliminate duplication of information silos
• making information available in real time so that decisions could be made quickly.

The custom e-commerce system had to be integrated with the new system so that:

• orders
• payment information
• tracking details
• product information could flow back and forth electronically.

In the future, it should be possible to have multiple e-commerce shops as well as integrations with services like eBay and Amazon. Accepting credit card payments had to be possible within the new system as well as integration with the company’s banks via ACH.

For operations, the production process had to be supported within the system, and spreadsheets had to be eliminated. Fractional batches and lot tracking through the production process were key requirements as was FIFO inventory costing. The system had to track and recommend the exact lot that had to be used in the production process. Fractional UoM was a key requirement with 6 digits of precision required.

Beyond operational requirements, the users also required the ability to slice and dice data to gain competitive insights into the business.

The dimensional tagging capability in the Versa Cloud ERP solution appealed to her as a very powerful way to quickly get the information she needed at any level of detail that she wanted.

For the business, the Standard Edition of the Versa Cloud ERP solution with custom e-commerce, email, credit card gateway, and bank integration met all of the requirements. Integrations were made electronic, and manual transfer and management of data were eliminated; spreadsheets were eliminated. Most importantly, she was able to get powerful custom reporting which provided insights that allowed her to take her business to the next level.

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